Thursday, June 24, 2010

LibGuides, Open Access Publications in 3 Engineering Disciplines, Digitization Project Management, Citation Analysis for IL Assessment

Using LibGuides as a Web 2.0 Content Management System and a Collaboration Tool for Engineering Librarians - Richard Bernier
Bernier gave an overview of Rose Hulman library’s use of LibGuides. Many libraries use the LibGuides content management system (CMS) which provides a simple web platform for library research guides. Informational boxes and tabs can be shared and quickly updated across the guides and it’s easy to borrow information from other libraries (if permission is granted).  Bernier found that with the embedded chat 30% of their reference questions come in this way.    
Managing a Digitization Project: Issues for State Agency Publications with Folded Maps - Karen Andrews and Carol LaRussa
One fine day a grant funding opportunity was presented that was too good to be true. Even though time constraints where part of the package, this was an opportunity to provide a goldmine of unique digitized content for researchers worldwide. Karen Andrews stepped forward and shared her digitization wish list.

University of California Davis librarians worked with Internet Archive to digitize old sets of state publications. These government documents are in the public domain, are still in demand and have broad interest. The Internet Archive provided grant funding so they were able to partner to digitize more than 1000 volumes:

1. California Division of Mines and Geology Series – dating back to 19th century includes guidebooks, information on mines and geologic history
2. CA Division of Water Resources - 780 volumes published from 1922-2004

The water resources series had large foldout maps and this was a first attempt at this type of project. The maps varied in size, creased, or even cracks in some cases and pose an obvious digitization challenge.

·         description issues: volumes with different titles, series title changes over time, agency name changes
·         sub-series and some errors in existing library catalog records
·         tight deadline
·         involved staff in 4 units with conflicted project demands
·         staff utilization: involved a few key staff to do the bulk of the work
·         missing volumes (obtained from UC Berkley to provide as complete a set as possible)
·         OCLC catalog records were sometimes hard to find, sometimes they had a draft, office copy of some of these government documents, so they wanted to include all versions/revisions as they may be of future use to researchers
·         Preservation staff were brought in to evaluate book condition
Metadata Issues
·         Project Inventory: spreadsheet for each item, stages of processing and notes; ended up keeping two spreadsheets; evening Access Services staff member worked on this project  
·         Internet Archive staff did the production. If binding was too tight they could unbind, with the large maps they did overview and overlapping quadrants.
·         IA metadata fields not set up to accommodate monographic serials and they made accommodations but this could still be an issue with future projects
·         Wonderfetch – hoping this tool will allow update of needed metadata
·         UC Davis staff helped with quality control for IA. Staff developed a procedure for QA, a few problems with digitization were identified (pages had to be replaced in some cases, some maps had quality issues but UC Davis will retain original documents).
One thousand volumes were digitized and they tracked 600 uses within days of being posted in the Internet Archive. “There’s gold in them hills!” Check this collection out at  

Lesson to all: generate a digitization wish list. You never know when an opportunity may pop up for mass digitization.
Open Access Availability of Publications of Faculty in Three Engineering Disciplines - Virginia (Ginny) Baldwin
Looked at Mechanical, Civil and Environmental, Chemical and Biomolecular Engineering selected recent faculty publications. University of Nebraska uses Bepress (branded as Digital Commons). She looked at journal article availability and recorded locations (on their own web site, institutional repository (IR), pubmedcentral, and so on). Baldwin did all searching from outside of the UNL IP range, and defined open access as “complete full text of an article or manuscript in some state in the publication cycle that can be downloaded from the internet.”

She compared with other academic institutions and found the University of Nebraska Chemical Engineering department has the greatest deposition by far. Why? This department hired graduate students to put their publications in the IR. She encourages we suggest this approach to our own campus departments.

Baldwin discussed with faculty why deposits into IRs are so low overall, some issues with equations, graphs, and so on and generating a pre-pub that could be posted. Timing, publisher restrictions, and other issues are at play. When analyzing by journal title, she searched Sherpa/Romeo to determine archiving policies.  
Roles of Librarians
·         Promote Google Scholar and ROAR
·         Advise faculty on copyright & publisher archiving policies
·         Provide alternate and assistance with publisher negotiation for retaining rights
·         Encourage deposition into institutional repositories
·         Warn about publisher restrictions and suggest open access journals
·         Folllow up with similar research projects in other disciplines
Citation Analysis of Engineering Design Reports for Information Literacy Assessment - Dana Denick, Jay Bhatt, and Bradley Layton
Drexel librarians assessed first year design projects for information literacy outcomes. Course sequence: ENGR 101-103 includes projects on reverse engineering (they use a $2 camera which they take apart then put back together & use CAD), green house design, and nanoenlightenment (simulating a nanorobot). In ENG103 student teams design anything but need to start with research. Nine hundred students take course. Students need to find books, articles, technical handbooks, patents, and how to cite information. Self-guided tutorials seem to be included in the research education.

Citation Analysis
Student deliverables include a team project report. Bhatt and Denick reviewed a sample of the bibliographies and used a categorization scheme to analyze types of resources and the context of their use.  Sample included 135 students or around 15 papers or so and they analyzed 234 citations.

Findings: 38% websites, 28% journals, 14% technical papers, 12% books, 4% conference papers. Students had some problems citing technical handbooks and websites and have a preference for citing websites.

Librarians aligned results of the citation analysis and data from a student self-assessment with performance indicators (based on ACRL IL standards). Mapping with outcomes helped them determine whether they are meeting initial IL goals. Only 78% of students could create an appropriate search so they found another area for instruction reform. This past spring they solicited a sample of draft papers before the students due date. Librarians then provided feedback which students could incorporate into their final reports. Data on whether or more labor intensive approach worked is forthcoming. Drexel librarians will continue with an outgoing multiple assessment strategy but this citation analysis is one facet they found useful. 
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