Get Acquainted: Scholarly Communications discussion

Recent activities:

• UW-Madison - Scholarly Communications Committee (but not much faculty/campus admin participation), faculty resolution adopting CIC author addendum, institutional repository, BibApp tool (portal, open acess check ith Sherpa/Romeo, setting up for batch loads to repository), NIH public access law, liaison copyright retention and open access, CIC conference on e-research and data management


• ELD “Punch list” of best practices (?) – interest in updating


• ELD SC committee is dormant


• Seeing many ads for SC librarians (in title) – are they being filled? is it a full-time job?
  o Binghamton: hiring SC/grant writer
  o MIT: half-time SC, half-time ?
  o Julia Gelfand: Training/development, website, program development – don’t see as full-time, tech services is out of the loop
  o University of Pennsylvania: SC librarian defining his job as he goes along, from humanities/social sciences background; may merge in data management
  o U. Washington: only have 2 AULs which is on the light side; adding directors of topical areas that report to UL (Assessment – on ARL road show, Collections/E-resources & SC); IR is under IT
  o UW-Madison: GLS IR Librarian, Ebling Library Assist. Dir. for SC, Wendt Library Collections/E-resources & SC
  o ? – Assistant Dean for SC – defining his job as he goes along
  o Colorado State U. – Assistant Dean for SC – acquisitions, collection development, public services; IR Librarian

Institutional repository issues

• How convince faculty to deposit in IR? Better response if have mandate from admin?
  o Brown U.: linking to papers, rather than “depositing” them
  o What about author disambiguation? Big issue.
  o Iberonke Q: Do you start with defining what goes into IR? If not, you could get a mishmash. A: MIT’s narrow scope backfired – turning into e-bookshelf – anything of interest to our researchers – not just MIT-authored
  o Our researchers are interested in disciplinary repositories
  o What is the definitive copy? (CIC conference)
  o U. Washington: using Manikin; Asian bark drawing images – used for actual research; renaming ResearchWorks@Washington – creating portals to just interact with Faculty ResearchWorks, Student ResearchWorks; concerned about faculty reaction to mishmash
  o CalTech: using e-Prints (not dSpace); grad students interested in updating bib for CV
  o Can our IRs be used to help populate DRs? Vice versa? Anyone tracking what’s going into PMC etc.?
  o MIT: beginning ethnographic study of researcher publishing practices
  o Julia: Once they get the letter of acceptance, they’re done with that article and on to the next thing; we need tools like Madison’s [BibApp]
  o How reliable is Sherpa/Romeo? Not completely up to date.
  o Faculty response – there are already so many NIH rules and regulations, this is no big deal; Office of Sponsored Research has ultimate responsibility – they had no clue this was going on before libraries brought it to them – unfunded mandate
  o Publishers are asking people to contact Congress against it; ALA the opposite
  o Iberonke: sponsored a Faculty Research Day; invited NIH funded researchers and Office of Sponsored Research; made inroads
  o CSU: Anyone using IR as PR tool? We use Fedora; library website team wants to highlight; very time intensive to review for author disambiguation
  o Some faculty hand us their CV and say “do what you want”
  o U. North Texas: Provost requiring “Faculty Profiling System” (unfortunate name) just for CV so can create institutional profile

ASEE “Publish to Present” requirement - no longer “Abstracts Only” option

• ASEE publications require complete transfer of author copyright
  o Costs money to submit to Smoothpaper
  o Doesn’t affect guest speakers, panel sessions, ELD poster session (have to call it panel session)
  o Will we still be able to post on ELD website? Don’t know.
  o ELD has spoken with ASEE about adopting transfer of publishing rights only – response was NO.
  o Flip side – May get ASEE to agree to author addendum, specifying what author does have rights to (laundry list)
  o Current PIC IV chair does not yet understand this issue (she’s outgoing) – she said each individual can ask for their rights back when they need it [note: she spoke a bit on this issue at the ELD board meeting]